The Association is a legally registered and licensed entity pursuant to the Federal Democratic Republic of Ethiopia Charities and Societies Proclamation No.621/2009 article 68(1).
The existing organizational structure of the ECA is composed of a General Assembly, the Board and the Secretariat. The functions and responsibilities of the above bodies are briefly given below.
The General Assembly, made up of the ECAs member cities, is the highest policy decision making body of the Association. In its capacity as the supreme organ of the Association, it elects from among its members the board of the ECA and approves its strategic and yearly plans and budget. It also appoints the external auditor of the Association and based on the Board’s recommendations, establishes the various branches and organs of the Association.
The General Assembly also approves and/or amends the statue and bylaws of the Association and decides on the dissolution of the Association when deemed necessary.
The Board, currently comprising of 9 member cities, is the officially elected organ by the General Assembly of member cities to provide policy and strategic guidance regarding the Association’s activities. In this function, the Board presents the annual plans and budget of the Association for approval by the general assembly and ensures that all organs and members of the Association implement its decisions.
The Board also appoints and/or dismisses the Secretary and the Department Heads of the ECA’s secretariat and provides them with operational directives and policy guidance. It furthermore formulates policies and strategies of the association for approval by the general assembly and follows their implementation.
In addition, the Board’s task is also to foster partnerships with interested parties and to solicit funds and external technical and institutional support to promote the work of the Association. The Board also establishes the various organs of the Association, with the approval of the general assembly, and provides them with policy and strategic guidance and directives to run their day-to-day operations.
Present Board Members
- Addis Ababa
- Dire Dawa
- Bahir Dar
The Secretariat, based in Addis Ababa, is responsible for implementing the decisions of the General Assembly and the Board of the ECA. Serving as the office for the Board, it organizes and manages the day to day affairs of the Association in accordance with its strategic goals and priorities.
Upon approval by the board, the secretariat both prepares and implements the annual plans and the budget of the Association and submits a regular report of its performance to the executive board. It also prepares the internal operational and working procedures and tools of the Association and implements them upon approval by the executive board. As the planning organ of the association, the secretariat recruits and/or discharges secretariat staff, sets performance standards and ensures that the association standards are met. Moreover, among the secretariat’s task is the facilitation of communication, networking and the creation of alliances among and between members and other interested partners working on city development. In line with this, it maintains and promotes active links and communication with external government and non-governmental partners and stakeholders to promote the work and the interest of the Association.