1.The General Assembly

The General Assembly is the supreme organ of ECA.

• Responsibilities

1. providing guidelines to activities of ECA,
2. Electing members of the Executive Committee (Board),
3. Adopting articles of association, memorandum and internal rules of ECA,
4. Approving membership, suspension or losing membership,
5. Approving annual strategic plan and budget,
6. Approving performance and audit report,
7. Approving the dissolution of ECA.

• Meeting Schedules

The General Assembly meets once a year and whenever deemed necessary. It is summoned and chaired by the Executive Committee (Board) Chairperson of ECA. In case of his/her absence, the meeting is convened and chaired by the Executive Committee Deputy Chairperson.

The General Assembly may also meet upon request by 1/3 of its members.

The required quorum for the General Assembly is 2/3 of its members. Where the quorum is not reached, the next meeting shall be held within thirty (30) days and shall take valid decisions if at least 1/3 of its members are present.

• Members

The General Assembly of ECA is composed of its member Cities mayors which varies as new members join it.

2. Executive Committee /Board

The Executive Committee is the administrative organ in charge of ensuring the implementation of activities of ECA. The Executive Committee is the main policy making organ accountable to the General Assembly. As delegated by the General Assembly the Board can approve strategic plan, organization system and annual plans (Physical and Financial) of ECA.

• Current Members

1. Hawassa City Mayor – Chairperson of ECA
2. Bishoftu City Mayor – Deputy Chairperson
3. Addis Ababa City Mayor
4. Adama City Mayor – Member
5. Jigjiga City Mayor – Member
6. Bahirdar City Mayor – Member
7. Gondar City Mayor – Member
8. Shashemene City Mayor – Member
9. Mekele City Mayor – Member
10. ECA Director General – Secretariat

• Meeting Schedules

The Executive Committee meets once in six (6) months and whenever deemed necessary. The Executive Committee meeting is summoned and chaired by the Chairperson of ECA. In case of his/her absence, it is convened and chaired by the Deputy Chairperson.

The Executive Committee meets when at least 2/3 of its members are present. Where that quorum is not reached, the next meeting shall be held within seven (7) days and validly deliberate if at least 1/3 of its members are present.

The Director General is the rapporteur of meetings of the Executive Committee with out vote.

3. Secretariat Office

The Director General of ECA will be the main implementer of the policies and decisions issued by ECA Board with full powers and authority over the day to day management of the services of the organization. Being accountable to the Board, the Director General will be supported by Directorate Directors and Executive Secretary:-

• Administration and Finance Directorate Director,
• Resource Mobilization and Knowledge Management Directorate Director, and
• Networking and Communication Director and
• Planning, Monitoring and Evaluation Directorate Director.

4. Article of Association

ECA is governed by its article of association as adopted in September 2022. It can only be amended by a two thirds majority at the General Assembly meeting which is the highest decision-making body of the organization.

Organizational Structure

ECA has structured itself in such a manner that it is able to support municipalities in the drive to deliver on services to communities. ECA has directorates that operate effectively in their functions. Accordingly, the organizational set up of ECA is:-

• General Assembly
• Executive Committee/Board
• Secretariat Office

ECA has structured itself in such a manner that it is able to support municipalities in the drive to deliver on services to communities. ECA has directorates that operate effectively in their functions. Accordingly, the organizational set up of ECA is:-